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Certified translation of diplomas and transcripts: 5 essential tips

Diplômes et relevés de notes traduits et certifiés par un traducteur agréé – DocuTrad

Having your studies recognized abroad or submitting an international application often requires an official translation of your diplomas and transcripts.
But a simple translation is not enough: only translations certified as true to the original are valid with universities and institutions.

Discover the 5 essential tips from DocuTrad , the expert platform for certified translations , to guarantee the acceptance of your academic documents worldwide.

1. Understanding what a certified translation is

A certified (or sworn ) translation is carried out by a translator accredited to a Court of Appeal .
 It certifies that the translated content corresponds faithfully to the original, and that it is recognized as an official document by administrations, schools and universities.

Each translation includes:

  • the statement “certified translation true to the original”
  • the stamp and signature of the certified translator
  • the date and language of translation

Order a certified translation of your diploma with DocuTrad

2. Choose a translator accredited by a Court of Appeal

All institutions require that the translation be done by a sworn translator , registered on the official list of a Court of Appeal .

At DocuTrad , we only select translators:

  • approved by the Courts of Appeal
  • specializing in academic and administrative fields
  • and recognized for their rigor and reliability

DocuTrad tip : always check that the translator's stamp mentions their registration number and Court of Appeal.

3. Anticipate the requirements of the university or host country

Each foreign institution has its own criteria:

  • required translation format (paper or digital)
  • apostille or legalization
  • number of copies
  • specific target language (English, Spanish, German, etc.)

Some universities also require that documents be apostilled before translation.
 DocuTrad offers this service at €15 per document , recognized in all countries signatory to the Hague Convention .

Learn more about our apostille and legalization service

4. Ensure the quality of your source documents

To guarantee a clear and valid certified translation:

  • send legible and complete copies of your diplomas and transcripts
  • Avoid blurry or truncated scans
  • Specify the target language and the country of destination (the wording varies depending on the authorities).

DocuTrad allows you to upload your documents directly online , securely, with personalized order tracking.

5. Check delivery times and prices before ordering

DocuTrad deadlines

All our certified translations are delivered within 24 to 48 hours maximum , ready to be used for your procedures abroad.

DocuTrad Transparent Pricing

  • Birth certificate translation : €27 / page
  • Diploma or transcript: €27 / page
  • Invoice or administrative certificate: €27 / page
  • Apostille: €15 / document
  • DHL paper shipment: €15 / shipment

Each translation is delivered with its official stamp , signature and proof of legal oath .

Get a free quote for translating your diplomas | DocuTrad

Why use DocuTrad?

DocuTrad is the French reference in certified translations for academic and professional documents .

Our commitments:

  • Translators certified by the Courts of Appeal.
  • Express delivery (24 to 48 hours) in sealed PDF format.
  • Legal compliance with the standards of foreign embassies and universities.
  • Secure payment via Shopify or PayPal.
  • Confidentiality guaranteed in accordance with the GDPR.

Each document is checked before sending to guarantee immediate validity with the institutions.

FAQ

1. What is the difference between a simple translation and a certified translation?
A certified translation is official and recognized. A simple translation is for informational purposes only.

2. My university requires a translation with an official stamp, what should I do?
 Order a certified translation from DocuTrad , which includes a stamp, signature and legal certification.

3. Are DocuTrad translations accepted abroad?
 Yes, they are recognized in the countries that are signatories to the Hague Convention , with an apostille if necessary.

4. How long does delivery take?
 Between 24 and 48 hours , depending on the volume and language.

5. Can I receive a printed copy?
 Yes, via the DHL shipping option (€15), with original stamp and signature.

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Terms & conditions

These General Terms and Conditions of Sale (GTC) govern every order for Services placed with DOCUTRAD (SAS) via the website docutrad.fr.
Last updated: 28 June 2026

1. Identification of the provider

DOCUTRAD – simplified joint-stock company (SAS) with share capital of €1,000
Registered with the Paris Trade and Companies Register under number 106 245 426 – APE 7430Z (Translation and interpretation)
Intra-community VAT no.: FR 13 106 245 426
Registered office: 78 avenue des Champs-Élysées, Bureau 326, 75008 Paris, France
Email: client@docutrad.fr – Tel.: 07 66 84 41 92

2. Definitions

"Services": translation (sworn and non-sworn), interpretation and related services (apostille on request, paper delivery).
"Client": a consumer or professional ordering a Service.
"Quote": a written proposal specifying price, deadlines, deliverables and conditions.

3. Purpose & scope

These GTC govern every order placed with docutrad. They prevail over the Client's purchasing terms, unless otherwise agreed in writing.

4. Order – Formation of the contract

Quote (valid for 30 days unless otherwise stated). The order is formed by: (i) express acceptance of the quote (signature/validation) and (ii) payment due upon ordering (unless otherwise stipulated).
docutrad may refuse/suspend an order in the event of illegible/unlawful/incomplete documents, risk of fraud or non-payment. Electronic validations and exchanges constitute proof.
File upload (UploadKit): the Client remains responsible for the files submitted (accuracy, legibility, absence of viruses, legality). Defective files may delay delivery.

5. Services & deliverables

Services: sworn and non-sworn translation; interpretation; options (apostille on request; paper delivery by carrier).
Default deliverable: signed PDF sent by email. Any specific format/layout must be stated in the quote.

6. Price & payment

Prices are shown in euros, all taxes included (incl. VAT). VAT is applied at the rate in force (20%).
Payment is made online, upon ordering:

Exceptionally, in the event of deferred payment granted to a professional client, any delay gives rise, in accordance with Article L441-10 of the French Commercial Code, to interest at the statutory rate and to a fixed recovery indemnity of €40.

7. Deadlines – Maintenance/force majeure – Suspension

Deadlines in business days, indicative; information provided in the event of foreseeable delay.
No liability in the event of force majeure (French Civil Code, art. 1218) or the Client's failure (missing information/documents, payment not received).
In the event of non-payment or insufficient information, performance is suspended.

8. Right of withdrawal (consumers)

In accordance with Article L221-28 of the French Consumer Code, the right of withdrawal does not apply to services that are clearly personalised or performed before the end of the withdrawal period.
As translation is bespoke work, no withdrawal is possible once the work has been validated and started.

9. Delivery

Delivery by email (PDF) or, if selected, paper delivery by carrier (the carrier's terms and deadlines apply).

10. Complaints – Reissue in the event of administrative refusal

Written complaint to client@docutrad.fr within 5 business days after delivery (objective and precise errors; stylistic nuances excluded).
In the event of an administrative refusal related to form (e.g. formal wording), docutrad may reissue free of charge within 30 days following delivery, without any change of substance or addition of new information.

11. Confidentiality & prohibited content

docutrad keeps the documents submitted confidential and does not disclose them to unauthorised third parties, save where required by law.
By default, delivery is by email; a secure channel is available on request.
The Client guarantees that the files submitted contain no unlawful/infringing/virus content (including via UploadKit).

12. Intellectual property – Rights in the translation

Subject to the rights in the source work, the translation constitutes a protected work (French Intellectual Property Code, L112-3).
docutrad grants the Client a non-exclusive, worldwide, non-transferable licence to use it, limited to the agreed purpose.
Any assignment of economic rights requires a written agreement (scope, duration, remuneration).

13. Liability – Limitation

docutrad provides a translation that is faithful and compliant with the order.
No liability for any misuse of the deliverable or for a refusal by an authority due to requirements that were not communicated or that fall outside the service.
Liability is limited to proven direct damage, capped at the price paid for the Service.

14. Customer reviews (Trustpilot / Google Reviews)

Reviews are published via third-party platforms; they remain the responsibility of their authors. docutrad may request a review after purchase and moderate/report clearly unlawful reviews (abusive, defamatory, discriminatory, unrelated to a genuine experience).

15. Consumer mediation

In accordance with Articles L.616-1 and R.616-1 of the French Consumer Code, any consumer Client may, free of charge, refer an unresolved dispute to a mediator.
Mediator: MÉDIATION CONSOMMATION DÉVELOPPEMENT – Centre d'Affaires Stéphanois, Immeuble l'Horizon, Esplanade de France, 3 rue J. Constant Milleret, 42000 Saint-Étienne – www.medconsodev.eu

16. Applicable law – Jurisdiction

French law. French courts have jurisdiction, subject to the mandatory public-order provisions protecting consumers.

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